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The
PowerPoint presentation tips available in this article will help you deliver
effective Presentations and avoid any last minute problems like missing fonts,
PPT not opening, slides getting cut off, fonts too small, etc. It’s not about creating better or more powerful presentations; instead they help you avoid any last minute surprises that may crop up when an
eager audience is waiting to see your slide show.
Tip 1: Put the PPT files on a USB Drive
Yes,
there’s box.net, slideshare.net and tons of other PowerPoint hosting services
where you can upload your PPT files but I still recommend carrying files on a
USB drive because there are chances that Internet may be very slow (or
unavailable) in the presentation room. With
files on the USB stick, you are always in control.
files on the USB stick, you are always in control.
Tip 2: Use Arial or Times New Roman Font
The default fonts in
Office 2007 programs are Calibri, Corbel, Cambria, etc but unfortunately these
fonts are not available on computers running older version of Microsoft Office.
If you want the presentations to look the same in the conference room as on
your laptop, use fonts like Arial or Times New Roman which are always
available.
Tip 3: Always Carry the Microsoft PowerPoint Viewer
You have designed a great presentation
using the latest PowerPoint 2007 but it possible that the computer, where you
will run the presentation, is running an ancient copy of PowerPoint 2000. In
that case, your presentation will fail to run.
Download
the free PowerPoint 2007 Viewer, transfer it your USB drive and be rest assured that
your slide show will play just perfect on any Windows computer.
Tip 4: Print a PDF of your PowerPoint Presentation
You
can use Acrobat or the Save as PDF plugin of Microsoft Office 2007 to convert your
PPT into a read only PDF file. Some members in the audience will always ask you
for a copy of the Presentation slides and if you are not too happy in giving
away the source file, PDF is a great alternative – it also maintains the
layout, transitions and even the fonts.
Tip 5: Take Care of Margins
If the display properties of your
computer do not match that of the projector, chances are that the presentation
slides will be cut off at the edges – to avoid this, designate a margin safe
area when designing presentations and limit your text or graphics to that area.
Tip 6: Some Presentation Rooms Can Be Very Big
Do not use small fonts as that will make
your slides unreadable especially for back-benchers when the room size is
large. The minimum recommended font size in PPT slides is around 24-points
(more for headings).
Tip 7: Screensavers, IMs, New Email Notifications
Turn Off all these distractions before
running the slideshow – they can sometimes be very embarrassing.
Tip 8: Power Management
Some computers (especially laptops) turn
off the screen after 5-10 minutes of inactivity. Always turn off this feature
using the Power management console.
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